Transfer and bonafide certificates from live data

Registrars should not retype roster

Every TC request risks a typo in admission number or guardian name when copied from a spreadsheet. Schoolyi merges student identity, last class attended, fee clearance flags, and conduct notes into certificate templates registrars preview before issue.

TC workflow end to end

Parent or receiving school submits request. Registrar verifies fee clearance and library holds. Template fills automatically; principal signature block ready for digital or print sign. Issued TC logs serial number and date for audit when boards ask for duplicate copies.

• Serial numbering and duplicate-TC warnings
• Fee and library hold checks before issue
• Bonafide for visa, bank, and address proof requests
• Batch export for graduating cohort leavers

Batch PDF and ZIP at leaver season

June queues mean dozens of TCs in a day. Select leavers by graduating class, generate PDFs in one job, download ZIP for print shop or email individual files from registrar desk. Each PDF watermark or QR optional per school policy.

Template governance

Legal language updates once in template admin, not in fifty Word files on a USB drive. Board-specific wording variants stored per academic system. Sample PDFs reviewed annually before admissions peak.

Integration with enrollment status

Issuing TC moves student toward withdrawn or alumni status per configuration - roster reflects leaver so attendance and fee modules stop billing. Receiving school data exports attach to transfer packet when requested.

Parent self-service boundaries

Bonafide for bank loans can be portal-requested with registrar approval queue. TC typically stays registrar-controlled to prevent premature withdrawal before clearance.

Audit and board inspections

Register of issued certificates exportable by date range. Inspectors see serial gaps immediately. Lost certificate reissue requires supervisor override logged in activity trail.